6 essential report formats expected in your Learning Management System
A Learning Management System includes various types of reports that can help the learners to track the status, progress, engagement and effectiveness from the course. You should check parameters in your Learning Management System. You can also customize your reports as per the business requirement apart from the standard reports.
In most of the Learning Management Systems, there are built-in tools of reports. This includes a few standard reports and customized LMS reports in addition to various options of analytics. These reports can be sent to the authorized person via email and also can be retained on their dashboard post login to the Learning Management System. You can also automate various types of reports as per the goals defined by the Management.
Let us understand the below-mentioned important report formats:
- Learner Engagement
The most important factor is the engagement of the learner and that is possible with the help of various reports that can specify learner participation and progress. You need participation report as the starting point that includes questions like:
- How much time the user spends daily in learning the course on the eLearning Management System?
- Do they like the Content of Online training course? Is it engaging?
- How many sessions are used to complete one single course by the user?
Once you pull these reports, it will help to analyze the competencies and skills of an individual. On the basis of this report it becomes easy to find out the gaps in individual learning and help to make the action plan for filing the gap in the learning process. As per the Learning Management System, you can then keep a proper track on the performance of the specific eLearning activity. This will also help in analyzing if you need to rework on the current eLearning content. If you keep a timely and close look on this report, it becomes easier to avoid any issues in the future.
- Course Quality
Course quality can be analyzed through conducting various polls or surveys around the content and the course. The Survey or poll result may become the guidance in order to improvise the eLearning course. Check out the following questions on your course:
- List of all the eLearning Courses on the basis of rare or outstanding completion results
- List of number of users as per each eLearning course
- Trends of Users in accessing the eLearning Content
- Are the eLearning courses completed in one go or left midway to come back?
In case the training course is not a success, there might be two main reasons i.e. course is not properly promoted to gauge attention and course is not as per the learner requirement. This may help in creating multiple eLearning courses that may be best suited as per the learner. You can revise complete eLearning course or just add necessary modification to the existing content. If you see a good amount of interaction, participation, and better knowledge that proves to be working in good way, it means that the content is working well.
- Certification Tracking
Online learners are given certificates once the training is completed. All the learners are given certificates for each course completed successfully. The LMS report of certification tracking will allow you to keep complete track of the certifications at one place for all the trainings conducted for the user. You can compare each user on the basis of the certifications and set up email reminders for the learners who have either missed some course or are left behind as compared to the other learners. You can set up certification parameters as per the individual profile and group of employees under each department. Example: the user completing certain duration in the organization may receive the relevant course reminder.
- Satisfaction Index
The major investment is to create an eLearning content. It is so very much important to know the satisfaction on the part of the user for the content quality, delivery, experience, and offcourse fulfillment of the objective of the learner. It is also wise sometime to ask the learners the feedback about the eLearning experience. You can take out a survey to find out the review of the learners for the content and its delivery. If you wish to get a proper detailed analysis done, try to take proper user opinion by also asking subjective questions and not only the objective questions. With the help of reasoning in the subjective answers, you can easily understand the YES or NO along with some background. You can also create a separate online report by compiling all the survey results.
- Trainer Rating
eLearning is just not a platform to publish and let people learn. It is about the virtual platform for eLearning courses to track the online trainers’ performances. In the satisfaction survey, you should ask the opinion about the online training and trainer. You should try to gauge the knowledge of the trainer who is delivering the content. Are they really engaging out with the internal training content? This will help in quickly finishing training along with the evaluation. Get the data like number of participation, performance and their respective dates.
In case you need any further help in finding the right LMS as per your requirement and budget, feel free to connect.